BYA259 Filing and Archiving

3 ECTS - 1-1 Duration (T+A)- 3. Semester- 1.5 National Credit

Information

Code BYA259
Name Filing and Archiving
Term 2024-2025 Academic Year
Semester 3. Semester
Duration (T+A) 1-1 (T-A) (17 Week)
ECTS 3 ECTS
National Credit 1.5 National Credit
Teaching Language Türkçe
Level Ön Lisans Dersi
Type Normal
Mode of study Yüz Yüze Öğretim
Catalog Information Coordinator Öğr. Gör. HAYRİYE GÜNGÖR
Course Instructor Öğr. Gör. HAYRİYE GÜNGÖR (A Group) (Ins. in Charge)


Course Goal / Objective

To be able to explain the basic concepts related to filing and archiving, the characteristics of a good filing system and the principles of filing systems. The pupil is given the knowledge of the types of documents to be filed and the stages through which the files have been passed until they are filed, and to give them the ability to filing and archiving when necessary.

Course Content

Filing and archiving processes and methods

Course Precondition

No prerequisites

Resources

Dosyalama ve Arşivleme, Doç. Dr. Salih Börteçine AVCI

Notes

Belge ve Arşiv Yönetimi, Ramazan GÖRAL, Zühre KARA.


Course Learning Outcomes

Order Course Learning Outcomes
LO01 Describe the importance of the files in terms of the executives in order to make effective decisions,
LO02 Providing information about which files are organized according to which systems and the useful and objectionable aspects of each filing system.
LO03 Describe the documents and types to be filed, informing about the progress of the filing process and the operations required at each stage.
LO04 Giving information about the concepts, archive types, archiving, sorting and destruction processes in the archive regulation


Relation with Program Learning Outcome

Order Type Program Learning Outcomes Level
PLO01 Bilgi - Kuramsal, Olgusal Defines the basic concepts and principles of Office Management and Executive Assistantship. 5
PLO02 Bilgi - Kuramsal, Olgusal Collects, analyzes and evaluates the data necessary for the solution of the problems encountered in the Office Management and Executive Assistant profession. 3
PLO03 Bilgi - Kuramsal, Olgusal Follows and evaluates the developments in the field of Office Management and Executive Assistant by using scientific methods and techniques. 4
PLO04 Bilgi - Kuramsal, Olgusal Have basic knowledge of social, economic, cultural and legal issues.
PLO05 Bilgi - Kuramsal, Olgusal Gains information about the supervision and evaluation of the employees working under her in the offices. 3
PLO06 Bilgi - Kuramsal, Olgusal Explains the information about the use of technology in offices.
PLO07 Bilgi - Kuramsal, Olgusal Explains the services that can be carried out in the offices related to the field of Office Management and Executive Assistant and the related procedures. 5
PLO08 Bilgi - Kuramsal, Olgusal Develops solution suggestions by using theoretical knowledge and skills, and general problems encountered in the field of Office Management and Executive Assistantship.
PLO09 Bilgi - Kuramsal, Olgusal It can collect the necessary information with the organization foreseen by the manager and present it in the form of a report. 3
PLO10 Bilgi - Kuramsal, Olgusal He/She can use office technologies effectively.
PLO11 Bilgi - Kuramsal, Olgusal He/She can make time and protocol arrangements for the organizations stipulated by the manager.
PLO12 Bilgi - Kuramsal, Olgusal He/She can create appropriate environments by taking into account the social and cultural differences of individuals and their special needs related to their fields.
PLO13 Bilgi - Kuramsal, Olgusal He/She can apply methods and techniques that can keep the documents and recording processes under control for the manager. 5
PLO14 Bilgi - Kuramsal, Olgusal He/She can take responsibility individually and as a group in solving the problems encountered.
PLO15 Beceriler - Bilişsel, Uygulamalı By gaining self-learning ability, he/she can evaluate the information he/she has learned with a critical approach.
PLO16 Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği He/She can communicate effectively and healthily with the manager and the internal and external environment of the organization.
PLO17 Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği He/She can use the software and hardware required by his/her profession together with basic computer usage knowledge.
PLO18 Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği Have sufficient foreign language knowledge in the field of Office Management and Executive Assistant.
PLO19 Yetkinlikler - Öğrenme Yetkinliği Have the necessary knowledge and awareness of social responsibility, ethical values, social security rights, occupational safety, worker health and environmental protection related to the field.


Week Plan

Week Topic Preparation Methods
1 Concepts about Filing and Archiving lecture notes Öğretim Yöntemleri:
Anlatım
2 Document Flow Lecture notes Öğretim Yöntemleri:
Anlatım
3 Incoming Documents Transactions And Incoming Documents Book Lecture notes Öğretim Yöntemleri:
Anlatım
4 Outgoing Document Processing and Incoming Document Book Lecture notes Öğretim Yöntemleri:
Anlatım
5 Organization of Documents Services in Businesses Lecture notes Öğretim Yöntemleri:
Anlatım
6 Definition and Benefits of Filing Services in Businesses. Lecture notes Öğretim Yöntemleri:
Anlatım
7 Filing Methods Lecture notes Öğretim Yöntemleri:
Anlatım
8 Mid-Term Exam Lecture notes Ölçme Yöntemleri:
Yazılı Sınav
9 Tools and Materials Used in Filing Lecture notes Öğretim Yöntemleri:
Anlatım
10 Definition of Archive and Archive Lecture notes Öğretim Yöntemleri:
Anlatım
11 Archive Types Lecture notes Öğretim Yöntemleri:
Anlatım
12 Selection of Archive Location, Tools and Materials Used in Archive Lecture notes Öğretim Yöntemleri:
Anlatım
13 Selection and Conservation of Material to be Removed Lecture notes Öğretim Yöntemleri:
Anlatım
14 Archive Regulation Lecture notes Öğretim Yöntemleri:
Anlatım
15 Disposal of Archive Material Lecture notes Öğretim Yöntemleri:
Anlatım
16 Term Exams Lecture notes Ölçme Yöntemleri:
Yazılı Sınav
17 Term Exams Lecture notes Ölçme Yöntemleri:
Yazılı Sınav


Student Workload - ECTS

Works Number Time (Hour) Workload (Hour)
Course Related Works
Class Time (Exam weeks are excluded) 14 2 28
Out of Class Study (Preliminary Work, Practice) 14 2 28
Assesment Related Works
Homeworks, Projects, Others 1 0 0
Mid-term Exams (Written, Oral, etc.) 1 5 5
Final Exam 1 14 14
Total Workload (Hour) 75
Total Workload / 25 (h) 3,00
ECTS 3 ECTS

Update Time: 13.05.2024 09:23