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Information
| Unit | CEYHAN VOCATIONAL SCHOOL |
| Code | BYA259 |
| Name | Filing and Archiving |
| Term | 2024-2025 Academic Year |
| Semester | 3. Semester |
| Duration (T+A) | 1-1 (T-A) (17 Week) |
| ECTS | 3 ECTS |
| National Credit | 1.5 National Credit |
| Teaching Language | Türkçe |
| Level | Ön Lisans Dersi |
| Type | Normal |
| Label | VK Vocational Knowledge Courses C Compulsory |
| Mode of study | Yüz Yüze Öğretim |
| Catalog Information Coordinator | Öğr. Gör. HAYRİYE GÜNGÖR |
| Course Instructor |
Öğr. Gör. HAYRİYE GÜNGÖR
(Güz)
(A Group)
(Ins. in Charge)
|
Course Goal / Objective
To be able to explain the basic concepts related to filing and archiving, the characteristics of a good filing system and the principles of filing systems. The pupil is given the knowledge of the types of documents to be filed and the stages through which the files have been passed until they are filed, and to give them the ability to filing and archiving when necessary.
Course Content
Filing and archiving processes and methods
Course Precondition
No prerequisites
Resources
Dosyalama ve Arşivleme, Doç. Dr. Salih Börteçine AVCI
Notes
Belge ve Arşiv Yönetimi, Ramazan GÖRAL, Zühre KARA. Resmi Yazışmalarda Uygulanacak Usul ve Esaslar Hakkında Yönetmelik Devlet Arşiv Hizmetleri Hakkında Yönetmelik
Course Learning Outcomes
| Order | Course Learning Outcomes |
|---|---|
| LO01 | By making the definition of filing, explains the importance of filing for the organization and managers. |
| LO02 | Classifies filing systems and compares them in terms of useful and inconvenient aspects. |
| LO03 | List the stages of the filing process and the procedures to be done at each stage. |
| LO04 | Makes filing in accordance with the filing system. |
| LO05 | Performs document registration, filing and lending operations in accordance with the guidelines and other regulatory rules. |
| LO06 | Defines the concepts in the archive guidelines. |
| LO07 | Carries out the archiving and destruction of documents in accordance with the archive guidelines. |
Relation with Program Learning Outcome
| Order | Type | Program Learning Outcomes | Level |
|---|---|---|---|
| PLO01 | Bilgi - Kuramsal, Olgusal | Defines the basic concepts and principles of Office Management and Executive Assistantship. | 4 |
| PLO02 | Bilgi - Kuramsal, Olgusal | Collects, analyzes and evaluates the data necessary for the solution of the problems encountered in the Office Management and Executive Assistant profession. | |
| PLO03 | Bilgi - Kuramsal, Olgusal | Follows and evaluates the developments in the field of Office Management and Executive Assistant by using scientific methods and techniques. | |
| PLO04 | Bilgi - Kuramsal, Olgusal | Have basic knowledge of social, economic, cultural and legal issues. | |
| PLO05 | Bilgi - Kuramsal, Olgusal | Gains information about the supervision and evaluation of the employees working under her in the offices. | |
| PLO06 | Bilgi - Kuramsal, Olgusal | Explains the information about the use of technology in offices. | |
| PLO07 | Bilgi - Kuramsal, Olgusal | Explains the services that can be carried out in the offices related to the field of Office Management and Executive Assistant and the related procedures. | |
| PLO08 | Bilgi - Kuramsal, Olgusal | Develops solution suggestions by using theoretical knowledge and skills, and general problems encountered in the field of Office Management and Executive Assistantship. | |
| PLO09 | Bilgi - Kuramsal, Olgusal | It can collect the necessary information with the organization foreseen by the manager and present it in the form of a report. | |
| PLO10 | Bilgi - Kuramsal, Olgusal | Uses office technologies effectively. | |
| PLO11 | Bilgi - Kuramsal, Olgusal | Regulates the time and protocol for the organizations envisaged by the manager. | |
| PLO12 | Beceriler - Bilişsel, Uygulamalı | Creates appropriate environments by taking into account the social and cultural differences of individuals and their special needs related to their fields. | |
| PLO13 | Beceriler - Bilişsel, Uygulamalı | Applies methods and techniques to keep the document and record processing for the manager under control. | 5 |
| PLO14 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can take responsibility individually and as a group in solving the problems encountered. | |
| PLO15 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | By gaining self-learning ability, he/she can evaluate the information he/she has learned with a critical approach. | |
| PLO16 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can communicate effectively and healthily with the manager and the internal and external environment of the organization. | |
| PLO17 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can use the software and hardware required by his/her profession together with basic computer usage knowledge. | |
| PLO18 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | Have sufficient foreign language knowledge in the field of Office Management and Executive Assistant. | |
| PLO19 | Yetkinlikler - Öğrenme Yetkinliği | Have the necessary knowledge and awareness of social responsibility, ethical values, social security rights, occupational safety, worker health and environmental protection related to the field. |
Week Plan
| Week | Topic | Preparation | Methods |
|---|---|---|---|
| 1 | Concepts about Filing and Archiving | lecture notes | Öğretim Yöntemleri: Anlatım |
| 2 | Document Flow | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 3 | Incoming Documents Transactions And Incoming Documents Book | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 4 | Outgoing Document Processing and Incoming Document Book | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 5 | Organization of Documents Services in Businesses | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 6 | Definition and Benefits of Filing Services in Businesses. | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 7 | Filing Methods | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 8 | Mid-Term Exam | Lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
| 9 | Tools and Materials Used in Filing | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 10 | Definition of Archive and Archive | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 11 | Archive Types | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 12 | Selection of Archive Location, Tools and Materials Used in Archive | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 13 | Selection and Conservation of Material to be Removed | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 14 | Archive Regulation | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 15 | Disposal of Archive Material | Lecture notes | Öğretim Yöntemleri: Anlatım |
| 16 | Term Exams | Lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
| 17 | Term Exams | Lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
Assessment (Exam) Methods and Criteria
| Assessment Type | Midterm / Year Impact | End of Term / End of Year Impact |
|---|---|---|
| 1. Midterm Exam | 100 | 40 |
| General Assessment | ||
| Midterm / Year Total | 100 | 40 |
| 1. Final Exam | - | 60 |
| Grand Total | - | 100 |
Student Workload - ECTS
| Works | Number | Time (Hour) | Workload (Hour) |
|---|---|---|---|
| Course Related Works | |||
| Class Time (Exam weeks are excluded) | 14 | 2 | 28 |
| Out of Class Study (Preliminary Work, Practice) | 14 | 2 | 28 |
| Assesment Related Works | |||
| Homeworks, Projects, Others | 1 | 0 | 0 |
| Mid-term Exams (Written, Oral, etc.) | 1 | 5 | 5 |
| Final Exam | 1 | 14 | 14 |
| Total Workload (Hour) | 75 | ||
| Total Workload / 25 (h) | 3,00 | ||
| ECTS | 3 ECTS | ||