TÜRKÇE
ENGLISH
Information
| Unit | KOZAN VOCATIONAL SCHOOL |
| OFFICE TECHNOLOGIES AND DATA MANAGEMENT PR. | |
| Code | OVS212 |
| Name | Filing and Archiving Systems |
| Term | 2025-2026 Academic Year |
| Semester | 4. Semester |
| Duration (T+A) | 2-0 (T-A) (17 Week) |
| ECTS | 4 ECTS |
| National Credit | 2 National Credit |
| Teaching Language | Türkçe |
| Level | Belirsiz |
| Type | Normal |
| Label | C Compulsory |
| Mode of study | Yüz Yüze Öğretim |
| Catalog Information Coordinator | Öğr. Gör. BİRSEN DAĞLI |
| Course Instructor |
The current term course schedule has not been prepared yet.
|
Course Goal / Objective
To give students filing and archiving techniques and to prepare effective working in office.
Course Content
This course covers incoming and outgoing documents, filing systems, filing system selection principles, sector definitions and classification, archive definition and types.
Course Precondition
none
Resources
1.Altinöz, M. (2017). File and Archive Management, 6th Edition, Nobel Publications, Ankara.
Notes
Islam Y., Filing and Archiving Techniques, Ankara, 2011
Course Learning Outcomes
| Order | Course Learning Outcomes |
|---|---|
| LO01 | It follows the internal and external document flow. |
| LO02 | The student explains how to keep track of the file. |
| LO03 | At the end of this course, the student, the document is to explain the process of change. |
| LO04 | At the end of this course, students explain archiving techniques |
| LO05 | Defines filing and archiving rules. |
| LO06 | Categorizes the equipment and auxiliary tools and materials required for filing and archiving. |
| LO07 | It explains the stages of the filing process and what needs to be done at these stages. |
| LO08 | Uses filing and archiving. |
Relation with Program Learning Outcome
| Order | Type | Program Learning Outcomes | Level |
|---|---|---|---|
| PLO01 | Bilgi - Kuramsal, Olgusal | Have basic knowledge and concepts about Office Technologies and Data Management. | |
| PLO02 | Bilgi - Kuramsal, Olgusal | Knows problem solving methods and techniques related to Office Technologies and Data Management. | |
| PLO03 | Beceriler - Bilişsel, Uygulamalı | Performs applications with basic knowledge and concepts in the field of Office Technologies and Data Management. | |
| PLO04 | Beceriler - Bilişsel, Uygulamalı | Has the ability to use the theoretical and practical knowledge acquired in the field of Office Technologies and Data Management. | 5 |
| PLO05 | Beceriler - Bilişsel, Uygulamalı | Explains and evaluates the basic knowledge and concepts on Office Technologies and Data Management. | |
| PLO06 | Yetkinlikler - Öğrenme Yetkinliği | Identifies problems by using basic knowledge and skills in their field. | |
| PLO07 | Yetkinlikler - Alana Özgü Yetkinlik | Analyze problems and develop solutions in the area. | |
| PLO08 | Bilgi - Kuramsal, Olgusal | Explains designs and applications related to Office Technologies and Data Management to subordinates and superiors as necessary. | 5 |
| PLO09 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | In the framework given at the basic level, you can function and take responsibility independently of the issues related to the field given to you. | |
| PLO10 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | Basic skills and knowledge of the area should be able to transfer effectively through written and oral communication. | 4 |
| PLO11 | Yetkinlikler - Öğrenme Yetkinliği | Knowledge and skills to critically evaluate own learning and identify needs. | |
| PLO12 | Yetkinlikler - Alana Özgü Yetkinlik | By following the developments on the field of the profession,may point to a more advanced level. | |
| PLO13 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | A1-A2-level Foreign Language(English) knows,can communicate in the foreign language relevant to the profession | |
| PLO14 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | Basic computer operating systems,Office applications, and knows how to use the keyboard. | |
| PLO15 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | In accordance with the rules of Turkish language,written and oral communication effectively may establish. | 4 |
| PLO16 | Bilgi - Kuramsal, Olgusal | Have sufficient awareness about Ataturk´s principles and revolutions. | |
| PLO17 | Beceriler - Bilişsel, Uygulamalı | Professional, ethical, scientific and social values | |
| PLO18 | Yetkinlikler - Alana Özgü Yetkinlik | Global and social values within the framework of occupational health,safety and environmental is aware of the value. |
Week Plan
| Week | Topic | Preparation | Methods |
|---|---|---|---|
| 1 | Filing concept I | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 2 | The importance of information and document management, concepts in filing | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 3 | Document Management, documents and document registration processes | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 4 | Incoming and outgoing document books and debit books | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 5 | Filing types in offices I | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 6 | Filing preparation, file management and creation of files | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 7 | Document management in offices | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 8 | Mid-Term Exam | Repetition of the topics included in the exam. | Ölçme Yöntemleri: Yazılı Sınav |
| 9 | Document and document registration operations | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 10 | Efficiency in document and form management | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 11 | Archiving concept | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 12 | Archiving in organizations | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 13 | Archive and Archiving techniques | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 14 | Hardware and assisting devices at filing and archiving | Read the course material to be processed. | Öğretim Yöntemleri: Anlatım, Soru-Cevap |
| 15 | Electronic Filing System | Read the course material to be processed. | Öğretim Yöntemleri: Soru-Cevap, Anlatım |
| 16 | Term Exams | Repetition of the topics included in the exam. | Ölçme Yöntemleri: Yazılı Sınav |
| 17 | Term Exams | Repetition of the topics included in the exam. | Ölçme Yöntemleri: Yazılı Sınav |
Student Workload - ECTS
| Works | Number | Time (Hour) | Workload (Hour) |
|---|---|---|---|
| Course Related Works | |||
| Class Time (Exam weeks are excluded) | 14 | 2 | 28 |
| Out of Class Study (Preliminary Work, Practice) | 14 | 5 | 70 |
| Assesment Related Works | |||
| Homeworks, Projects, Others | 0 | 0 | 0 |
| Mid-term Exams (Written, Oral, etc.) | 1 | 6 | 6 |
| Final Exam | 1 | 6 | 6 |
| Total Workload (Hour) | 110 | ||
| Total Workload / 25 (h) | 4,40 | ||
| ECTS | 4 ECTS | ||